Tech Tip: Find My Phone

Losing your phone is terrifying. With Find my Phone apps, the anxiety can be short lived. Apple products come pre-loaded with the Find my iPhone app. You can log into your iCloud account from any computer, tablet, or phone and find your phone with the Find My iPhone app.

Android users can download a Find app. There are tons available. The app Wheres My Droid offers a free and paid version with all the features you might want. Android users can also enjoy the Android Device Manager to locate their lost device.

For any Find my Phone application or software, make sure that Location Services/Access is turned on for that app on your phone otherwise you can’t locate anything. Remember to manage what applications have access to your location to protect your data.

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Posted in Web Tips, Phone Tips, Home Page Tagged with: , , , ,

Tech Tip: Club Email in Outlook

Are you an officer in a club? Do you need access to you club’s email to reconnect with members after a long summer?

Here’s a quick guide for how to log into a Club email. In OWA (Outlook Web App), after you login, your name appears in the top right-hand corner. If you click your name, a search box appears. Type the name or email address of your club then click open. OWA will open your club email if you have access. If you are not approved for access, remember to register your club with Student Senate in order for new officers to gain access to club emails. Read this Knowledgebase article for instructions on club registration.

In Outlook, the process is similar. For step-by-step instructions read the Knowledgebase article on accessing club email in Outlook. Start by clicking File, the click Open & Export. On the menu, select Open Another User’s Folder then simply type in your club name or email address and click OK. On personal computers, Outlook may keep the inbox open in your Outlook, but on shared computers you will need to open the inbox every time.

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Posted in Computer Tips, Web Tips, Home Page Tagged with: , , ,

Club Registration

club registrationBoth new and existing clubs must register through JayWeb for the school year. Each year, clubs will be required to register new officers, update contact information, and upload their constitutions. Student Senate will process the registrations for approval and constitution review. Student Senate estimates a 3-4 day review process for constitutions of new clubs before registration changes are made. Clubs can also use the registration form to request funds from Student Senate.

New clubs, which can be started at any point during the school year, can also use this form to register their club. All clubs must be registered and approved by Student Senate before you can gain access to technology resources, like club email and room reservations. Look for club registration information and deadlines in Campus News.

In order to register your club, login to JayWeb, then navigate to the Groups tab. There will be a link on the main page to register a student group.

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Recent Updates to Canvas – June 2016

Every three weeks, Canvas makes updates to the site to enhance the functionality and usability and implement bug fixes. The latest update includes a change to how quickly you could see a Turnitin Originality Report for Turnitin assignments.  Previously, an originality report could come back in as little as 60 seconds.  Now, it will take about five minutes. Why the change?  Sometimes, papers submitted to Turnitin via Canvas would appear as if nothing was submitted and no originality report would generate because the request to Turnitin would occur before the entire paper submission was processed by Canvas.  This bug is now eliminated by giving Canvas an appropriate amount of time to process the file upload before sending it off to Turnitin for review.

If you have been using the checkbox in assignment settings to generate a Turnitin Originality Report, remember that this feature is going to be disabled by the end of 2016.  You must edit your Turnitin assignments and enable Turnitin via the External Tool submission type in order to process an Originality report. More details about this change are linked in a previous blog post here.

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Posted in Home Page, Canvas

Tech Tip: Change Default Font in Word

Last week’s Tech Tip was about how to change the default margins in Word. This week’s Tech Tip is How to Change the Default Font in Word.

Microsoft Word sets the default font as Calibri size 11. Most professors prefer Times New Roman size 12. To avoid the (small) hassle of changing the font every time you start a new document, simply change the default font and size.

Simply open Word, and on the Home tab under Font, click the small arrow in the corner. This is a pop out icon, and it will open the Font dialogue box where you can edit font settings. Select the font and styles you would like to use as the defualt such as Times New Roman, Regular, size 12. Click Set As Default, and select the option to set the default font for “All documents based on the Normal.dotm template” then click OK.

For a step-by-step guide to set default fonts, visit this Knowledgebase article: http://helpdesk.etown.edu/helpconsole2012/KB/default.aspx?pageid=change_default1_font.

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Posted in Computer Tips, Home Page, Office 2013 Tagged with: , ,

Tech Tip: Change Default Margins in Word

Margins in Word create a buffer space between the edge of the page and the document content. Some style guides (e.g. APA, MLA) require a different amount space in the margins than others. Changing the margins every time can get annoying. To save time, change the default setting for margins.

To set the default margin space, first open Word and navigate to the Page Layout tab. Click the Margins button, which will activate a drop down box; select Custom Margins at the bottom. The Page Setup dialogue box will appear. Here you can set or select your desired margins or page setup, and select Set As Default. Click Yes to apply the settings to the current document and all subsequent documents you create. You word documents will now set to your desired margins every time.

For a step-by-step guide to change the default margin size in Word, visit this Knowledgebase article: http://helpdesk.etown.edu/helpconsole2012/KB/default.aspx?pageid=change_default1_margins.

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Posted in Computer Tips, Home Page, Office 2013 Tagged with: , ,

Tech Tip: YouTube Security Settings

When thinking about privacy settings, don’t forget to check your social media sites. We aren’t just talking about Twitter and Instagram either, make sure your security and privacy settings are up to date on other sites like Pinterest and YouTube too. You can edit privacy settings on YouTube by logging in and clicking your picture in the top right corner then click the settings icon or cog. Next, select Privacy under Account Settings on the left. Here you can manage who can see, like, and subscribe to your videos. You can also edit privacy settings on individual videos while uploading or editing.

Here’s a quick guide to YouTube privacy settings as described on Google’s YouTube support page:

Public means anyone can search for and view your video.

Unlisted means only people with the link to your video can view it.

Private means only you can view the video, and you can choose specific people to view it.

For more information visit http://helpdesk.etown.edu/helpconsole2012/KB/page.aspx?pageid=privacy_settings&nocache=10403.

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Posted in Web Tips, Home Page Tagged with: , , , ,

Canvas Tip of the Week: Speedgrader App

Do you have a tablet or iPad?  Have you downloaded the Speedgrader app yet?  If not, give it a try. The Speedgrader app allows faculty to grade assignments on their tablet, including scoring rubrics, adding written or audio comments and adding a score.  Learn more about the Speedgrader app by watching this video.  Learn more about how to download and use the app via this help guide: https://community.canvaslms.com/docs/DOC-4047.

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Posted in Home Page, Canvas

Safe and Productive Browsing

Safe and Productive BrowsingBrowsing the web can be just as dangerous, or just as safe, as walking down the sidewalk. Just as you trust well lit sidewalks on streets with a reputation for being reliable, you should look for websites you can trust that have positive reputations and no hidden malware. You wouldn’t walk down a sidewalk late at night with all the streetlights burnt out. Don’t trust websites that give you the same feeling and avoid websites that seem sketchy or off right away. Often websites with tons of ads will also have hidden viruses. Use your best judgement when navigating to websites you are unfamiliar with.

Here are a few guidelines to ensure that your identity, information, and computer stay safe while browsing:

Protect your password. Never share your password with anyone, don’t send your password through email, and never enter your password into a site you don’t trust. Use complex passwords, and change your password often. Read more about protecting your password in this article: http://groups.etown.edu/its/2016/01/29/will-your-password-be-unbroken/.

Look for the lock. When browsing online, and especially when providing financial information or purchasing something online, look for the “closed padlock” next to the address bar and make sure the web address starts with https://. If not, your information and identity could be at risk. Read more about protecting your identity online with this article: http://groups.etown.edu/its/2016/03/21/it-could-happen-to-you/.

Read the Privacy and User Statements. I know, who actually reads the Privacy and User Statements? Well, everyone should. They may be long, and you may not really care, but there is important information about your security in those statements. You wouldn’t sign a legal document without reading exactly what you are agreeing to, would you? Likewise, you shouldn’t accept a User Policy such as Terms and Agreements without reading them. Those statements have information about how your information is stored and shared. To protect yourself, your identity, and your devices, read the Privacy and User Statements before you use an application or software.

Install anti-virus software. Make sure that you have anti-virus and malware protection software installed and up-to-date on your personal computer. The college requires all computers connected to the network (wired or wireless) to have Symantec installed. Read more about malware and anti-virus in this article: https://groups.etown.edu/its/?p=2528&preview=true.

How exactly do you avoid Malware?

Well, it’s not a science. Just be careful what you click. If a website doesn’t look reputable, then don’t click any links or ads. If a website opens with a pop-up, then go back. Sometimes viruses can sneak in the second you open a website without even clicking any bad ads, so think twice before you click a link to an unfamiliar website. If the link is not written out like the ones above, and but is an in-text link like the ones below, you can right click and copy link address. Then paste the link into a word document to see where the link is going without opening it.

A simple ad blocker can prevent many of the pop-ups or ads that you see on websites. For most browsers, like Chrome and Firefox, you can search for an extension or an add-on. These are often free apps you can download to improve your user experience. One such program would be Adblock Plus for Chrome or Firefox. Remember though, not all add-ons or extensions are safe either. Double check before you download anything from the internet. If a link looks suspicious, or doesn’t match the location you expect, don’t click!

Last, but certainly not least, if you mistakenly click a malicious link, receive a phishing email, or believe that you may have been a victim of a phishing attempt, please call or visit the ITS Help Desk as soon as possible in Nicarry 125, and don’t forget to forward phishing emails to mailcop@etown.edu.

If you follow these suggestions, you will be more likely to have safe and more productive online experience.

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Posted in Web Tips, Home Page, Digital Citizenship Tagged with: , , , , , , , ,

Canvas Tip of the Week: Student View

Have you ever wanted to make sure that you have assignment or course settings correct?  Well, Canvas has a true Student View where you can see what your Canvas course looks like to your students. You can even submit assignments as a “test student” to be sure everything is working the way you want.  Watch this video to learn more about Student View. For step-by-step instructions for how to enable the Student View in Canvas, see this help guide: https://community.canvaslms.com/docs/DOC-2978

 

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Posted in Home Page, Canvas

For Faculty: Considerations for Bringing Tech into Teaching

Integrating instructional technology into the teaching and learning process is part of our strategic plan.  But how? Why? When?  You may ponder these questions as you plan for the new semester.  This video, from Educause, may help you to begin thinking about how, why and when you should consider integrating technology into your teaching and learning processes.  Also, remember, that the instructional technologist is your “go to person” on campus for help.  She can suggest technology tools to streamline your workflow, increase student engagement, or to present content in easy-to-understand ways. How will you leverage technology in your courses for the next semester?

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Posted in Home Page, Teaching and Learning Tagged with:

Tech Tip: Skype Group Calls

Skype has added a new feature. Now, users can Group Video Call meaning that a user can video call with up to 25 other people. However, you can only stream up to 10 videos at a time (9 plus yourself.) The rest of the group will be audio only. Group video calls can be made on any computer, and mobile on Android and iOS, with Skype installed.

Making a group video call is easy. First, create a group on Skype. Create a group call link, then press the Video Call button. When users accept the call, they will appear on the screen! For more information, or for step-by-step instructions visit the Knowledgebase article Skype Group Calls.

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Posted in Computer Tips, Web Tips, Home Page Tagged with: ,

Canvas Tip of the Week: Modules

You likely have noticed that the course template we use requires all course content to live in MODULES.  Why?  By having all course content organized in the modules area, students have a similar experience in all of their classes and will know where to find course assignments and other key content. Modules are a powerful tool within Canvas.  You can use requirements and prerequisites in modules to further enhance how students access and progress through your course content.  Watch this video to learn more tips and tricks to leverage the power of modules in your courses.

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Posted in Home Page, Canvas

Printing Services

Did you know there are multiple ways to print your essays and assignments on campus this fall? With 500 free pages per semester, you can print with ease.

Web Printing

Students can now send printing jobs to printers across campus from the comfort of their own dorm room. Using PaperCut, students can easily send a print job to a printer and pick it up from a print station on their way to class. To find out how to use PaperCut (print.etown.edu) for web printing, visit the Knowledgebase article.

 

Express Print Stations

Speaking of print stations, did you know there are several express printing stations located around campus in dorms and academic buildings? Each express printing station is equipped with a windows computer, express swipe station, and a high speed laser printer.

To use an express printing station, all you have to do is load a document onto PaperCut then swipe or wave your ID over the sensor at the express print station. Your preloaded documents will appear on the screen. Tap to select documents to print on the touch screen. This can save valuable time if you are running late for class compared to standing in line to login and print a document from your student account.

Visit the Knowledgebase article or read the Green Eggs and New Print Stations article for more information.

 

Free Printing (and its limits)

Each semester students are allotted 500 pages to print on campus for free! You can print from your dorm room using web printing, in a computer lab, or by using an express print station for free. Just make sure to keep an eye on your page limit counter (viewable on PaperCut) to keep track of how many pages you have left for a semester. Once you go over 500 pages, each additional page may be billed to your student account. Visit the Printing Tips article in the Knowledgebase to find out how to cut back on your printing.

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Posted in Computer Tips, New Student Tips, Home Page, Digital Citizenship Tagged with: , , , ,

Recent Updates to Canvas: June 2016

Canvas releases new features and updates every three weeks.  The latest release has a few useful changes.  You can read all of the details in the release notes here: https://community.canvaslms.com/docs/DOC-6857

Syllabus Page Edit Button Placement – the Edit button has been moved out of the sidebar, which matches the placement and behavior in other Canvas pages.

Recent Feedback List – The Recent Feedback section shows recent feedback for assignments updated in the last four weeks instead of two weeks.

Inactive Student Enrollments and Speedgrader – SpeedGrader shows a notification when instructors view inactive student submissions.  Inactive student submissions can still be graded in SpeedGrader, but students do not receive any notifications about their assignment and cannot view course grades.

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Posted in Home Page, Canvas