Tech Tip: YouTube Security Settings

When thinking about privacy settings, don’t forget to check your social media sites. We aren’t just talking about Twitter and Instagram either, make sure your security and privacy settings are up to date on other sites like Pinterest and YouTube too. You can edit privacy settings on YouTube by logging in and clicking your picture in the top right corner then click the settings icon or cog. Next, select Privacy under Account Settings on the left. Here you can manage who can see, like, and subscribe to your videos. You can also edit privacy settings on individual videos while uploading or editing.

Here’s a quick guide to YouTube privacy settings as described on Google’s YouTube support page:

Public means anyone can search for and view your video.

Unlisted means only people with the link to your video can view it.

Private means only you can view the video, and you can choose specific people to view it.

For more information visit http://helpdesk.etown.edu/helpconsole2012/KB/page.aspx?pageid=privacy_settings&nocache=10403.

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Canvas Tip of the Week: Speedgrader App

Do you have a tablet or iPad?  Have you downloaded the Speedgrader app yet?  If not, give it a try. The Speedgrader app allows faculty to grade assignments on their tablet, including scoring rubrics, adding written or audio comments and adding a score.  Learn more about the Speedgrader app by watching this video.  Learn more about how to download and use the app via this help guide: https://community.canvaslms.com/docs/DOC-4047.

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Posted in Home Page, Canvas

Safe and Productive Browsing

Safe and Productive BrowsingBrowsing the web can be just as dangerous, or just as safe, as walking down the sidewalk. Just as you trust well lit sidewalks on streets with a reputation for being reliable, you should look for websites you can trust that have positive reputations and no hidden malware. You wouldn’t walk down a sidewalk late at night with all the streetlights burnt out. Don’t trust websites that give you the same feeling and avoid websites that seem sketchy or off right away. Often websites with tons of ads will also have hidden viruses. Use your best judgement when navigating to websites you are unfamiliar with.

Here are a few guidelines to ensure that your identity, information, and computer stay safe while browsing:

Protect your password. Never share your password with anyone, don’t send your password through email, and never enter your password into a site you don’t trust. Use complex passwords, and change your password often. Read more about protecting your password in this article: http://groups.etown.edu/its/2016/01/29/will-your-password-be-unbroken/.

Look for the lock. When browsing online, and especially when providing financial information or purchasing something online, look for the “closed padlock” next to the address bar and make sure the web address starts with https://. If not, your information and identity could be at risk. Read more about protecting your identity online with this article: http://groups.etown.edu/its/2016/03/21/it-could-happen-to-you/.

Read the Privacy and User Statements. I know, who actually reads the Privacy and User Statements? Well, everyone should. They may be long, and you may not really care, but there is important information about your security in those statements. You wouldn’t sign a legal document without reading exactly what you are agreeing to, would you? Likewise, you shouldn’t accept a User Policy such as Terms and Agreements without reading them. Those statements have information about how your information is stored and shared. To protect yourself, your identity, and your devices, read the Privacy and User Statements before you use an application or software.

Install anti-virus software. Make sure that you have anti-virus and malware protection software installed and up-to-date on your personal computer. The college requires all computers connected to the network (wired or wireless) to have Symantec installed. Read more about malware and anti-virus in this article: https://groups.etown.edu/its/?p=2528&preview=true.

How exactly do you avoid Malware?

Well, it’s not a science. Just be careful what you click. If a website doesn’t look reputable, then don’t click any links or ads. If a website opens with a pop-up, then go back. Sometimes viruses can sneak in the second you open a website without even clicking any bad ads, so think twice before you click a link to an unfamiliar website. If the link is not written out like the ones above, and but is an in-text link like the ones below, you can right click and copy link address. Then paste the link into a word document to see where the link is going without opening it.

A simple ad blocker can prevent many of the pop-ups or ads that you see on websites. For most browsers, like Chrome and Firefox, you can search for an extension or an add-on. These are often free apps you can download to improve your user experience. One such program would be Adblock Plus for Chrome or Firefox. Remember though, not all add-ons or extensions are safe either. Double check before you download anything from the internet. If a link looks suspicious, or doesn’t match the location you expect, don’t click!

Last, but certainly not least, if you mistakenly click a malicious link, receive a phishing email, or believe that you may have been a victim of a phishing attempt, please call or visit the ITS Help Desk as soon as possible in Nicarry 125, and don’t forget to forward phishing emails to mailcop@etown.edu.

If you follow these suggestions, you will be more likely to have safe and more productive online experience.

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Posted in Web Tips, Home Page, Digital Citizenship Tagged with: , , , , , , , ,

Canvas Tip of the Week: Student View

Have you ever wanted to make sure that you have assignment or course settings correct?  Well, Canvas has a true Student View where you can see what your Canvas course looks like to your students. You can even submit assignments as a “test student” to be sure everything is working the way you want.  Watch this video to learn more about Student View. For step-by-step instructions for how to enable the Student View in Canvas, see this help guide: https://community.canvaslms.com/docs/DOC-2978

 

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For Faculty: Considerations for Bringing Tech into Teaching

Integrating instructional technology into the teaching and learning process is part of our strategic plan.  But how? Why? When?  You may ponder these questions as you plan for the new semester.  This video, from Educause, may help you to begin thinking about how, why and when you should consider integrating technology into your teaching and learning processes.  Also, remember, that the instructional technologist is your “go to person” on campus for help.  She can suggest technology tools to streamline your workflow, increase student engagement, or to present content in easy-to-understand ways. How will you leverage technology in your courses for the next semester?

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Posted in Home Page, Teaching and Learning Tagged with:

Tech Tip: Skype Group Calls

Skype has added a new feature. Now, users can Group Video Call meaning that a user can video call with up to 25 other people. However, you can only stream up to 10 videos at a time (9 plus yourself.) The rest of the group will be audio only. Group video calls can be made on any computer, and mobile on Android and iOS, with Skype installed.

Making a group video call is easy. First, create a group on Skype. Create a group call link, then press the Video Call button. When users accept the call, they will appear on the screen! For more information, or for step-by-step instructions visit the Knowledgebase article Skype Group Calls.

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Canvas Tip of the Week: Modules

You likely have noticed that the course template we use requires all course content to live in MODULES.  Why?  By having all course content organized in the modules area, students have a similar experience in all of their classes and will know where to find course assignments and other key content. Modules are a powerful tool within Canvas.  You can use requirements and prerequisites in modules to further enhance how students access and progress through your course content.  Watch this video to learn more tips and tricks to leverage the power of modules in your courses.

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Printing Services

Did you know there are multiple ways to print your essays and assignments on campus this fall? With 500 free pages per semester, you can print with ease.

Web Printing

Students can now send printing jobs to printers across campus from the comfort of their own dorm room. Using PaperCut, students can easily send a print job to a printer and pick it up from a print station on their way to class. To find out how to use PaperCut (print.etown.edu) for web printing, visit the Knowledgebase article.

 

Express Print Stations

Speaking of print stations, did you know there are several express printing stations located around campus in dorms and academic buildings? Each express printing station is equipped with a windows computer, express swipe station, and a high speed laser printer.

To use an express printing station, all you have to do is load a document onto PaperCut then swipe or wave your ID over the sensor at the express print station. Your preloaded documents will appear on the screen. Tap to select documents to print on the touch screen. This can save valuable time if you are running late for class compared to standing in line to login and print a document from your student account.

Visit the Knowledgebase article or read the Green Eggs and New Print Stations article for more information.

 

Free Printing (and its limits)

Each semester students are allotted 500 pages to print on campus for free! You can print from your dorm room using web printing, in a computer lab, or by using an express print station for free. Just make sure to keep an eye on your page limit counter (viewable on PaperCut) to keep track of how many pages you have left for a semester. Once you go over 500 pages, each additional page may be billed to your student account. Visit the Printing Tips article in the Knowledgebase to find out how to cut back on your printing.

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Recent Updates to Canvas: June 2016

Canvas releases new features and updates every three weeks.  The latest release has a few useful changes.  You can read all of the details in the release notes here: https://community.canvaslms.com/docs/DOC-6857

Syllabus Page Edit Button Placement – the Edit button has been moved out of the sidebar, which matches the placement and behavior in other Canvas pages.

Recent Feedback List – The Recent Feedback section shows recent feedback for assignments updated in the last four weeks instead of two weeks.

Inactive Student Enrollments and Speedgrader – SpeedGrader shows a notification when instructors view inactive student submissions.  Inactive student submissions can still be graded in SpeedGrader, but students do not receive any notifications about their assignment and cannot view course grades.

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Tech Tip: Edit PDFs

People are always coming to the Help Desk or calling us at Ext. 3333 and asking how to edit a PDF. Well, there are several factors that influence if you can edit a PDF. First, the computer must have Adobe Acrobat XI Pro; if the computer does not, then it cannot edit a PDF. Second, the PDF must be able to be edited. If the creator of the PDF locked the document for editing, then it cannot be edited.

If your computer does have Adobe Acrobat XI Pro and the pdf is editable, then start by opening Adobe. Click Edit PDF under Select a Task and select the PDF you wish to edit. Do not open the PDF directly from your folder. The PDF will have squares around the ‘images’ indicating text that can be edited. Select what you would like to edit, and proceed normally. You can edit text, and add images or pages. For more information about editing PDFs such as adding text or images, read the Knowledgebase article on Editing PDF Files.

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Tech Tip: Spring Cleaning

“The National Cyber Security Alliance (NCSA) and Better Business Bureau (BBB) are encouraging consumers to put cybersecurity top of mind by urging them to make digital devices an additional target of their spring cleaning activities. NCSA and BBB encourage everyone to make a thorough “digital spring cleaning” an annual ritual. Internet users can get a fresh start with their online life by keeping all machines clean, purging their online files, enhancing security features and ensuring that their online reputation shines.” Press Announcement from StaySafeOnline.Org

For more information about Digital Spring Cleaning please visit StaySafeOnline.Org for a Digital Spring Cleaning Checklist. Watch for more information about keeping your devices “clean” in the fall.

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Canvas Updates: May 2016

Summer is a great time to learn more about Canvas and how it can enhance the teaching and learning process.  Canvas hosts free webinars regularly on all sorts of useful topics.  Check out the schedule on their CanvasLIVE website: https://community.canvaslms.com/community/ideas/canvaslive/

The fourth Tuesday of every month, there is a webinar where other Canvas users share their tips and tricks and ways they use Canvas.  Sometimes they share ideas related to the new features that are rolled out every three weeks and sometimes tried and true tips are shared.

If you don’t see webinars that are covering your professional development goals, keep in mind that Linda Macaulay is available for one-on-one and small group workshop sessions all summer!

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Tech Tip: Knowledgebase

Stumped by a technology issue? 

While we can’t be there for you during the summer, you can visit our extensive Knowledgebase. The Knowledgebase is filled with articles that contain step-by-step instructions on how to do many different tasks. From instructions on how to change your network password to instructions for using Skype, the Knowledgebase has it all. Access the Knowledgebase even when you aren’t on campus. It is always there for a little bit of tech support day or night. 

Explore the many features of the Elizabethtown College Knowledgebase

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Canvas Tip of the Week: Due Dates

Did you know that if you enter due dates for assignments one semester and then copy that course to the next semester that any due dates can be automatically adjusted for the new semester?  This is a VERY useful and powerful tool!  If you haven’t been using due dates because you didn’t want to have to constantly update them each semester by hand, it is time to start.  By providing due dates for assignments, students will receive reminders on the “To Do List” along the far right sidebar in Canvas.  It is just one more avenue to be sure students know what they need to do and when.

One caution, however…If you have more than one section of a course, be sure when you assign the due dates to each section, that you make all assignments have either “Everyone” or “Everyone Else” in one of the assignment’s Assign To fields, so the due dates will copy/adjust properly.

Want to learn how to assign due dates for assignments? Check out this help guide from Canvas: https://community.canvaslms.com/docs/DOC-2642

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Tech Tip: Jayweb Course Registration

It’s the last day to add a May term course! Do you know how to add a May term or Summer term course?

First, log into your Jayweb account. Click the blue Student link at the top of the page. Add-Drop-Search Courses should be at the top of the page.You can search by course code, or add by term. If you select Add/Drop then simply change the term to Summer Session – May Subterm or Summer Session in grey in the drop down box to add courses. If you select Course Search, change the term in the drop down box as well then change the criteria and search.

If there are holds on your account, you will not be able to register for courses. If not, then go ahead!

Good luck! For more information, visit our Knowledgebase article on Course Registration.

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