Office 2013 – Permanently Skip Backstage when Saving or Opening Office 2013 Files

Office20135LogosOffice 2013 is great except for one thing, when you save or open a file, you are faced with the Backstage view where you then must click Computer, then Browse. Then finally you get to the familiar dialog box where you can actually save the file. What a lot of annoying clicking!

The keyboard shortcuts Control + O opens a file, Control + S saves a file. But you are still faced with the Backstage view and a lot of clicking.

If you remember it, you can press the F12 function key instead of File, Save As…. The F12 function key immediately pops up the familiar Save As dialog box for saving files to the computer. But it doesn’t help when you are opening a file.

Here’s a solution that works in any of the Microsoft Office 2013 programs and you only have to change the settings in one of them.

KB Article: Skip Backstage View When Opening or Saving Office 2013 Files

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page, Office 2013

Clear Recent Files from a Taskbar Jump List – Win7

Taskbar

When program icons are added to the Taskbar in Windows 7, a “Jump List” tracks files you open in a particular program. If you don’t need those files on the Jump List, you can remove them. KB Article: Remove a File or Clear Jump List
Example of a Windows 7  Jump List and how to use it:
Word Jump List

Don’t know how to turn on Jump Lists? KB Article: View the Jump List How To.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page Tagged with: ,

Add a Program to the Taskbar and Use a Jump List – Windows 7

JumpListPin

Windows 7 gives you the ability to add a program to the Taskbar, so with one click you can start that program. Once the program icon appears on the Taskbar, you can right mouse click the icon to see a list of recently used files. To open one of the files, it’s just a matter of left clicking on it.

 

If you frequently use a file, you can pin that file to the Jump List so it never goes away, no matter how many subsequent files  you open.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page

Canvas Tip of the Week: Dashboard

Using the Dashboard

One of the awesome features of Canvas is the Dashboard–that screen you see when you first log in.  Have you been using it or ignoring it?  If you USE it, it can be QUITE HELPFUL!  Essentially, it provides you with all the activity in all of your courses.  That way, you don’t need to click into the discussion board area or the modules section to see what students have said or turned in.  You can click on it right from the first screen!

Here’s a link with more information about using the Dashboard:  http://guides.instructure.com/m/4152/l/40311-what-is-the-dashboard

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Canvas, Home Page

Canvas Updates – April 2015

Canvas just announced that it will be updating its Community tool.  This means that effective April 15th all of the current help guides and feature discussions will be placed in “read only” mode and then after June 30th, they will become inactive and the new Community tools will be live.  Although having to repair links we have in courses to existing help guides will take some time, it does sound like the new community will be even more powerful and user-friendly.  Want to know more?  Check out the FAQ page.

Another recent update has enhanced the toolbar in the rich text editor in Canvas.  You may have noticed that you can now add tables in the textbox and actually are now able to edit them later.  This was a “pet peeve” with Canvas and now there really is nothing in Blackboard that is glaringly missing from Canvas.

Do you still need training on how to use Canvas? Please email macaulayl@etown.edu and suggest dates/times that would work best for you to receive training and  a session will be scheduled.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Canvas, Home Page

Symantec Virus Definitions Not Updating

SEPP_PC

If Symantec is repeatedly popping up messages that the Virus Definitions are out of date, you may need to upgrade Symantec Endpoint Protection to the newest version, version 12 (as of 3/26/15). On a Mac you will not get the messages so you won’t know if the definitions are updating or not.

Knowledgebase article – Checking which Symantec Endpoint Protection version you have for both PCs and Macs.

Upgrade Symantec to version 12 from version 11, click this link which takes you to the ITS Symantec download site.
Then select either Site 1 or 2 and follow the prompts.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page

Canvas Tip of the Week: Modules

Recognizing the Importance of Modules

One of the main features of Canvas is the use of modules. Essentially blocks of assignments, the modules are specifically designed for allowing students and teachers to keep track of their work and upcoming projects more easily than before. Now, a quick glance is all it takes to view upcoming due dates for the whole semester. To learn about how these modules are built and used, click on the links below.

Also, keep in mind that all content MUST live in Modules or students will not be able to access it.  By loading all course content in Modules, students will have a consistent experience across all courses.

Explaining Modules in Canvas:  http://guides.instructure.com/m/4152/l/55575-what-are-modules

More Proof that Modules are better:  http://www.fctl.ucf.edu/teachingandlearningresources/learningenvironments/teachingonline/modules.php

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Canvas, Home Page Tagged with:

Change Voicemail PIN Yourself

PhoneKeyPadIf you have to change your PIN because you don’t remember it or just want to change it, you can do it yourself using a browser, preferably Mozilla Firefox.

Though voice messages arrive in your college inbox, you can also check them on your phone. To check them on the phone you need to know your phone PIN. You’ll also need the PIN if you want to change your greeting.

Note: Shared phones such as those in adjunct offices don’t sync voicemail to an email account, so those phone users can’t take advantage of the internet method of changing the phone PIN. In that case, you must contact the Help Desk (x3333) for the PIN and then let the other users of the phone know the updated PIN.

KB Article: Change Voicemail PIN

 

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Home Page, Phone Tips

Outlook – Responding to a Meeting Request

OL2013LogoUsing meeting requests instead of emails to plan meetings is a big time saver. If you receive a meeting request from Outlook’s Scheduling Assistant, it will arrive as a message in your inbox. You will need to respond to the request right in the email. Your choices on the “Meeting” tab are:

  • Accept,
  • Tentative,
  • Decline,
  • Propose a New Time,
  • Respond.

The organizer of the meeting will receive your response.

*Login to Atomic Learning Videos with your college username and password.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Home Page, Office 2013

Schedule a Meeting by Checking Attendees Free/Busy Time – PC & Mac

How do you determine when people are free in order to schedule a meeting that everyone can attend? Phone calls, many emails? Thought so…

On both the PC and the Mac and Outlook Web App there is a great Outlook feature, called Scheduling Assistant, that allows you to see prospective attendees’ free and busy time. Just pick a date and time when everyone can meet, invite the attendees and sit back for their responses.

Note: This only works for people with an Etown email account and with prospective attendees who keep their schedule up to date in Outlook.

*Log into Atomic Learning Videos with your college username and password.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page, Uncategorized Tagged with: , ,

#1 Excel Reason to Switch to Office 2013

Excel2013Logo“Why should I switch to the new version?” you say.


Excel now allows each file to open in its own program window so you can easily arrange each Excel workbook side by side. It makes comparing numbers or referencing information so much easier.

Office 2013 is ready for you to install. You can do it yourself or request assistance from the ITS Help Desk at x3333. For more information about the upgrade and a link to installation instructions which is on the ITS web site, click here.

If you are still reluctant or just want to find out about the new Excel, click here to go to Microsoft’s “Make the switch to Excel 2013″.

 

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page Tagged with: ,

Save All Attachments at One Time in an Outlook Message

ManyFileAttachments

It can be time consuming when you receive an email with several attachments and you want to save all of them quickly. You could open each attachment one at a time and save it. But a more efficient way, if you are saving them all to the same folder, is to not open any of them and instead use Outlook’s File tab to do the job.

Knowledgebase article explaining the process.

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page Tagged with: ,

Excel – Unhide All Rows or Columns

How can you unhide all hidden rows or columns quickly? The secret is the triangle button at the top right corner of the worksheet.

Select All Triangle

ITS Knowledgebase instructions to unhide rows or columns.

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page Tagged with: , ,

Add More Than One File Attachment to an Outlook Message – PC

Drag and Drop or Use the Paperclip

If you want to add several attachments to a message in one fell swoop, there’s two ways to do so. You decide which way is easier. Text directions and video instructions are on the ITS Knowledgebase. Just click either link below.

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Computer Tips, Home Page Tagged with: ,

Canvas – March 2015 Updates

The transition to Canvas is well underway!  All of the summer 2015 and fall 2015 semester courses are now in the Canvas learning management system.  If you want to check out what the course template looks like, you can login at http://etown.instructure.com.  ITS is currently archiving all Bb courses from the last two years so that we have the content to import into Canvas.  We are also working on importing the most recent version of a course into the Fall 2015 courses in Canvas.  This will take some time, and we know that everyone will be ready to work on the next semester’s courses at different times.  If you are ready to archive specific Bb content and then import it into a Canvas course and we haven’t gotten to your courses yet, just fill out this quick form and we can help you.

Training workshops continue each week.  Please check out the schedule of workshops and register for those that fit your schedule.  If you prefer to learn on your own time, we also have a self-paced Canvas Basics training and a self-paced Canvas Advanced course that you can self-enroll in and work through.

Canvas also has extensive and very helpful guides available here.

 

Share and Enjoy

  • Facebook
  • Twitter
  • Delicious
  • LinkedIn
  • StumbleUpon
  • Add to favorites
  • Email
  • RSS
Posted in Canvas, Home Page, Training